Allowing other Outlook Mail Users to View your Calendar

You can allow other Outlook Mail users to view your Outlook Calendar (regardless of the version of Outlook they are using).  Make sure you are in your Calendar.

If you desire to do this, click the File tab in the Menu bar, then click Folder and then select Properties for “Calendar”….

The Calendar Properties menu screen at the top of the next page will appear.

You should be on the Permissions tab in the Calendar Properties menu screen.

To allow someone to view your calendar, click the Add button.

The Add Users menu screen (which you have used several times before in this tutorial), will appear.

Type in the name of the person you desire to view your calendar in the Search area (top left arrow).

Next, click on the name in the Name area.  It will turn blue.

Then click the Add button.

Finally, click the OK button.

The Calendar Properties menu screen will appear (similar to the image on the right). 

You will see the name you entered highlighted in blue.

Below the Name you will see a Permissions area.  It is in the Permissions area that you allow the person you entered to view as much, or as little of your calendar as you desire.  You can see that you can give them very limited or complete access to your calendar.  You select the items that you desire (by clicking in the squares and circles).

Then click the OK button.

The person to whom you gave permission to view your calendar may now access your calendar, in their Outlook Mail account, by clicking File in their Menu Bar, then clicking Open and then selecting Other User’s Folder.

They will now see the Open Other User’s Folder menu screen.  They can either click the Name button and select your name from the Select Name menu screen (see Outlook 2007 Mail tutorial), or they can type your name in the area to the right of Name...

If they type in the person’s name, the Check Names menu screen will appear.  They should click the name they desire (it will turn blue), and click OK.

The person you allowed to view your Calendar will now see your calendar.  Their screen should look similar to the one on the right.

Once the above process has been completed, the next time the person desires to see your calendar, they will see a screen with your calendar available (similar to the image on the right).  They can now place a check mark by your name, and your Calendar will appear.  To remove your calendar from view, they simply “uncheck” the box by your name.

Best of Luck

-------Thank you------

Creating a PowerPoint 2007 Presentation (SLIDE-2)

Beginning the presentation


Slide 2

Your new Slide 2 should look like the image below – even if you did not click the arrow.

For those who are familiar with previous versions of PowerPoint, you will notice that several different Slide Layouts have been combined into this smaller number of choices.  All of the Layouts are available, but in new “combinations.”

 

The Title and Content slide (on the right) combines several of the Text and Content Layouts. We can choose to use the Bulleted List, or the Content choices.  For Slide 2 we’ll use the Bulleted List. We’ll use the Content choices later.

 

Click in the Click to add title box and type: Ingredients.

Click in the · Click to add text box and type:     

Crunchy peanut butter (tap Enter)

Homemade strawberry jam (tap Enter)

Two slices of white bread (tap Enter)

Milk  

 

Your Slide 2 should look like the image on the right.

Notice how each line appears with a “bullet” ( ·  ) in front of it.

As soon as you began typing “Crunchy peanut butter,”  you probably noticed that PowerPoint guessed that you wanted to use this Layout as a Bulleted list – so it took away the Content choices.  This is a new feature in PowerPoint 2007.

Saving your work 

Now would be a good time to save your work for the first time. 

Notice, you have the small save diskette in the Quick Access Toolbar.

However, there is no longer a Menu

Bar with File - Save.  The Microsoft Office Button is now used for File menu choices.

 

Click the Microsoft Office Button and the menu on the right will appear.  Notice that we purposely moved our cursor over Save As and it turned orange.  We did this so you can see the various Save choices on the right side of the menu screen under Save a copy of the document.  

 

Notice…………… You now have several new choices for saving your presentation.

PowerPoint Presentation – saves your presentation as a .XML (Extensible Markup Language) file.  This is a new saving format that creates a smaller file size.  However, this file type is not compatible with older versions of PowerPoint.  So, if you share your XML presentation with someone they will have to download a Compatibility Pack.  They will see a message similar to the one below when they try to open this file on an older version.

  

If they click “Yes” – they should be taken to a Microsoft Compatibility Page site for this download.  The current site is:  http://www.microsoft.com/office/preview/beta/converter.mspx.

“The presentation they see may not look exactly like the one you created if it contains features from PowerPoint 2007 that they don’t have. But they can open, edit, and save it in the format for PowerPoint 2007.” (2007 Microsoft Office Preview webpage)

PowerPoint 97-2003 Presentation – as indicated, this choice is totally compatible with older versions of PowerPoint.

PDF or XPS – You can now save your presentations as PDF Files!  Wow!

For this tutorial we are going to save our file as a PowerPoint Presentation.

In the upper left corner, of the Menu Screen that appears, you will see:  Save in: (see top arrow).  Click-on the small “ V ” to the right of the area next to Save in: (see arrows) and it will show you the various disk drives available on which you can save (image below).  Point to the drive you desire, and click-on it.  If you choose the 3½ Floppy (A:) – make sure you have a formatted diskette in the A drive.  If you choose the C: drive, choose the folder in which you want to save, by double clicking quickly on the folder.

 

Now click in the box to the right of File name: and you will see that How to Make a Great PBJ has already been entered. PowerPoint assumes you desire to name your presentation with the name of your first text entry in your first slide.  If you do not want this name, delete How to Make a Great PBJ and type in the file name you desire.  Then click Save (see arrows above).

One of the really nice things about Office 2007 and PowerPoint 2007 is an auto-save feature that will save your file if you forget to – if something causes your computer to “crash.” However, we still think it’s a good idea to save your PowerPoint presentation after each slide.  So we’ll remind you to do this.